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by Gerald Singh
A key point to remember while processing GRV’s, is that this is not a difficult process. We have done everything possible to keep this entire procedure fast and simple. There is hardly any thinking involved which should eliminate most (if not all) human errors. This procedure is simply copying from hard copy invoices to the computer. And what you put in is always what you will get out!
OPEN UP ADMIN
SELECT GRN
SELECT NEW
DOUBLE CLICK SUPPLIER CODE
CHOOSE SUPPLIER
CLICK ADD
SEARCH FOR ITEM EITHER BY USING ITS BARCODE OR DESCRIPTION OR BY TYPING IN THE SUPPLIER REFERENCE NO
LIST OF AVAILABLE ITEMS WILL APPEAR IN THE BASIC BASKET
DOUBLE CLICK RELEVANT ITEM IN LIST TO ADD TO GRN
ONCE SELECTED, THE GRN BLOCK WILL POP UP
YOU THEN INPUT THE RELEVANT INFO
IE. QTY - THE NUMBER OF ITEMS OR PACKS THAT YOU RECEIVED
PACK -PACK SIZE OF THE ITEM
COST -THE COST THE SUPPLIER HAS CHARGED YOU ACCUMULATIVELY FOR THAT LINE ITEM
THE INV BLOCK - IF THE TOTALS THAT YOU ARE INPUTING ARE INCLUSIVE OF VAT,
THEN THIS BLOCK SHOULD BE SELECTED. IF THE TOTALS THAT YOU ARE INPUTING ARE EXCLUSIVE OF VAT (THE SYSTEM WOULD THEN AUTOMATICLY ADD VAT TO YOUR TOTALS) THEN THIS OPTION SHOULD BE UNSELECTED
IF THE MESSAGE "WARNING COST CHANGED" APPEARS ON YOUR SCREEN, DOUBLE CHECK THE COST. CHECK IF THE ITEM DID COME IN AT A DIFFERENT COST (ON DEAL/PRICE INCREASE).
SELECT ENTER UNTIL THE MESSAGE BLOCK GOES AWAY AND THE SELECTED ITEM MOVES TO THE BOTTOM HALF OF THE SCREEN. (BOTTOM BASKET)
PROCEED WITH NEXT ITEM……………………………..
WHEN YOU HAVE CAPTURED ALL THE ITEMS RECIEVED AS PER THE INVOICE….
DOUBLE CHECK IF THE TOTALS ON THE SCREEN MATCHES UP WITH THE INVOICE (INC VAT & EXC VAT)
SELECT FINALISE
CHECK THE EXCEPTION REPORT FOR ANY ERRORS.
PRESS ALT + F4 TO CLOSE THE EXCEPTION REPORT
"PROCEED WITH GRV" - SELECT YES
ENTER SUPERVISOR PASSWORD
INPUT INVOICE NUMBER
THEN POST THE CONFIRMATION
DEPENDING ON THE VERSION OF THINPOS YOU ARE USING, YOU WOULD HAVE TO INPUT:
DATE INVOICED
DATE RECIEVED
INV NUMBER
THEN PRESS "POST"
GRV SUCCESSFULLY COMPLETED!
